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Last updated: [Insert date]

Yorkshire Photo Walks (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

By booking or participating in a Photo Walk, using our website, or engaging with our services, you agree to the practices described in this policy.

 

1. Data Controller

Yorkshire Photo Walks
[Insert business address]
[Insert contact email]
[Insert phone number]

We are the controller of your personal data and responsible for determining how it is processed.

 

2. Personal Data We Collect

We may collect and process the following categories of personal information:

2.1 Information You Provide to Us

  • Booking information: name, email address, telephone number, payment details, names of accompanying participants.

  • Gift voucher information: purchaser’s name, contact details, recipient name.

  • Photography permissions: consent for use of images taken during Photo Walks.

  • Communication data: any information you send to us via email, website form, social media, or telephone.

2.2 Information Collected Automatically

  • Basic technical information when using our website (e.g., IP address, browser type, device type).

  • Cookies where applicable (see section 10).

2.3 Photographs and Media

  • Images taken by the tutor during Photo Walks (unless consent is withdrawn or not provided).

  • Photographs voluntarily shared by participants via our Flickr Group page or Facebook group.

 

3. How We Use Your Personal Data (Lawful Basis for Processing)

We use personal data only when permitted by law and for the following purposes:

3.1 To Deliver Our Services

  • Managing bookings, payments, transfers, cancellations, and attendance lists.
    Lawful basis: Contractual necessity.

3.2 Safety and Event Administration

  • Contacting participants about meeting points, delays, changes, or safety information.
    Lawful basis: Contractual necessity and Legitimate interests.

3.3 Marketing and Communications

  • Sending updates or promotional material only where you have explicitly opted in.
    Lawful basis: Consent.

3.4 Photography and Media Use

  • Using images for our website, social media, or promotional materials, only with participants’ consent.

  • Consent is collected during booking and may be withdrawn at any time.
    Lawful basis: Consent.

3.5 Legal and Administrative Obligations

  • Compliance with tax laws, accounting rules, and regulatory obligations.
    Lawful basis: Legal obligation.

 

4. Sharing Your Personal Data

We do not sell or rent personal data to third parties.

We may share your data only with:

  • Payment processors (e.g., Stripe, PayPal) for secure transactions.

  • Our website hosting provider for booking management.

  • Legal or regulatory authorities, where required by law.

Photographs shared voluntarily on third-party platforms (e.g., Flickr, Facebook) are subject to those platforms’ privacy rules. Yorkshire Photo Walks cannot accept responsibility for how third parties may use such images.

 

5. International Transfers

We do not routinely transfer personal data outside the UK.
If any service provider operates internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs).

 

6. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected.

Typical retention periods include:

  • Booking records: 6 years (for accounting and legal compliance).

  • Email or communication records: up to 2 years.

  • Photography consent records: retained until consent is withdrawn.

  • Photographs used for promotional purposes: retained until consent is withdrawn or images are replaced.

Participants may request removal of identifiable images at any time.

 

7. Your Rights Under GDPR

You have the following rights over your personal data:

  • Right to access – obtain a copy of your data.

  • Right to rectification – correct inaccurate information.

  • Right to erasure – request deletion where no longer necessary or where consent is withdrawn.

  • Right to restrict processing – limit how data is used.

  • Right to data portability – request transfer to another provider.

  • Right to object – stop processing based on legitimate interests.

  • Right to withdraw consent – at any time for photography or marketing.

To exercise your rights, contact:
tom@yorkshirephotowalks.com

You are also entitled to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

 

8. Data Security

We implement appropriate technical and organisational measures to safeguard your information, including:

  • Secure servers

  • Encrypted payment systems

  • Access controls

  • Regular reviews of data-handling practices

However, no system is completely secure, and we cannot guarantee absolute protection against all risks.

 

9. Photography Policy and Image Rights

  • Photographs containing identifiable individuals will only be taken, stored, or used with prior consent.

  • Participants may request removal of images used online or in promotional materials.

  • Photographs shared on third-party platforms (e.g., Flickr) may be publicly accessible; users assume responsibility for what they upload.

 

10. Cookies

Our website uses cookies, please refer to our cookie notice below explaining:

  • What cookies are used

  • Their purpose

  • How users can disable them

 

11. Changes to This Privacy Policy

We may update this policy periodically. Changes will be posted on our website with an updated “Last updated” date.

 

12. Contact Us

For questions about this Privacy Policy or your personal data, please contact:
tom@yorkshirephotowalks.com
07940 479792

 

Cookie Policy

Last updated: 26/12/2025

This Cookie Policy explains how Yorkshire Photo Walks (“we”, “us”, “our”) uses cookies and similar technologies on our website. It forms part of our Privacy Policy and complies with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).

By continuing to browse our website, you consent to our use of cookies as described in this policy, unless you choose to disable them in your browser settings.

 

1. What Are Cookies?

Cookies are small text files that are placed on your device (computer, tablet, or phone) when you visit a website. They help websites function properly, remember your preferences, and analyse how visitors use the site.

Cookies can be:

  • Session cookies – deleted when you close your browser

  • Persistent cookies – remain on your device for a set period

  • First-party cookies – placed directly by our website

  • Third-party cookies – placed by external services we use (e.g., analytics providers)

 

2. Types of Cookies We Use

2.1 Strictly Necessary Cookies

These cookies are essential for the operation of our website and cannot be switched off. They include:

  • Cookies enabling the booking system to function

  • Security cookies to protect against malicious activity

  • Cookies required to remember your cookie consent choices

Lawful basis: Legitimate interests (necessary for website function).

 

2.2 Performance and Analytics Cookies

These cookies help us understand how visitors use our website so we can improve performance and user experience. They may collect:

  • Pages visited

  • Time spent on pages

  • Clicks or navigation patterns

  • Browser and device information

If we use Google Analytics or similar tools, we ensure:

  • IP addresses are anonymised

  • Data is not used for advertising unless you consent

Lawful basis: Consent.

 

2.3 Functionality Cookies

These cookies allow the site to remember your preferences such as:

  • Contact form inputs

  • Display settings

  • Preferred language
    Lawful basis: Consent.

 

2.4 Marketing or Social Media Cookies

If our site includes social media integrations (e.g., Facebook or Flickr embeds), these platforms may set cookies to:

  • Track engagement

  • Personalise content

  • Measure referrals

These cookies are only activated with your explicit consent.

Lawful basis: Consent.

​

3. Third-Party Cookies

Our website may include content or services provided by third parties such as:

  • Flickr (for shared galleries)

  • Instagram (for Photo Walk group integration)

  • Facebook (for Photo Walk group integration)

  • Google Analytics (site statistics)

These services may set their own cookies. We recommend reviewing their privacy and cookie policies for more information.

 

4. Managing Your Cookie Preferences

You can manage or disable cookies at any time by adjusting the settings in your browser.
Most browsers allow you to:

  • Block all cookies

  • Delete existing cookies

  • Set rules for specific websites

  • Refuse third-party cookies

Useful links:

  • Chrome: chrome://settings/cookies

  • Firefox: about:preferences#privacy

  • Safari: Preferences → Privacy

  • Edge: Settings → Cookies and site permissions

Please note: disabling certain cookies may affect website functionality, including the booking system.

 

5. Changes to This Cookie Policy

We may update this Cookie Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

 

6. Contact Us

If you have questions about this Cookie Policy, please contact:

tom@yorkshirephotowalks.com
07940 479792

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